Leaving the Institute

Leaving the Institute (Related to Research Activity)

1.  Start-up Fund

If your employment period has less than 6 months left, you are not allowed to purchase new PCs or equivalent equipment from your start-up fund.

2.  Grant-in-Aid for Scientific Research

Japanese Researchers International Researchers
Budget Control Section Research Support Team

If you transfer to any institute abroad:   You can’t carry over your unused grant overseas.  Processing must also be carried out to return the unspent grant funds.  Please be sure to submit necessary documents to JSPS (or MEXT) in order to terminate the project by your resignation date.  

Also submitting a Progressive Report and a Research Achievement Report to JSPS are required when the grant is terminated. For greater details, please contact  our section above.

When you publish your research results that were handled by the grant, please make sure to add an acknowledgment that the research was granted by JSPS (or MEXT). See the detailed information in the following website.

How to Write Affiliation & Acknowledgement

If you transfer to any domestic institute:  There are some stipulations attached, but it is possible.  For more information, please contact  our section above.

3.  PC List

Japanese Researchers International Researchers
 IT Team/Contract Section Research Support Team

Please fill in the form below to list any PCs or related equipment (including iPads and so on) purchased by research funds (e.g. Kavli IPMU start-up fund, Grant-in-Aid and so on) . Then please submit it to our section above at least one month before you resign from Kavli IPMU. 

PC List

Based on the list, IT team will decide whether it has any software that needs to be uninstalled.  In case you want to continue utilization after resigning from Kavli IPMU, please submit an additional request form to the administrative office. We will provide you with the additional form which varies depending on the fund. You will be informed from the administrative office whether the request is accepted or not. Regarding the PCs that are purchased by start-up fund (WPI fund), they will NOT be given but lent to you after you leave Kavli IPMU.  

4.  Office Restoration

Please clean up, do not leave any trash or personal possessions in your office, and restore it to almost the same condition as when you moved in.  If you want to send out your belongings, Our researchsupport Team will arrange for a postman to pick up your boxes.  We can also prepare cardboard boxes for packing.

5.  Returning Books and Borrowed Materials:

Please return any library books including Japanese Text books and borrowed materials by your resignation day.  Book returns during and after the desk hours are available.  The library book return is located beside the library door. 

6.  Office Keys:

Please return your office keys and your ID card which has been used to enter the building by your resignation day.