Working Hours and Holidays

Working Hour

Employees conducting scientific research for Kavli IPMU are Discretionary Employees subject to the discretionary work system prescribed by the Article 38-3 of the Labor Standard Law.  Discretionary employees on regularly scheduled working days are deemed to have worked 7.5 hours per day and 38hours and 45 minutes per week.

In-Office Time Report

In order to maintain health and welfare of discretionary employees pursuant to the Labor Standards Law, you need to write the number of hours or time you worked in the office according to your own judgment and submit to administration office every month.  You will receive and email with the blank time report attached at the beginning of each month.

Number of Paid Vacation Days

Number of paid vacation days is decided depending on the month you joined and how many months you will be engaged in work at Kavli IPMU.  Please refer the table as follows: 

The month you joined

GrantedDays

January

20

February

18

March

17

April

15

May

13

June

12

July

10

August

8

September

7

October

5

November

3

December

2

 On the 1stday of the next calendar year, twenty additional working days will be granted. 

Accumulation Rights

Your unused vacation may be carried over to the next calendar year, up to a cap of twenty days.

Special Leave

Summer Leave

Full-time employees are entitled 3 days paid Summer Leave between July and September besides the regular paid leave.  In addition to the paid summer holidays, the institute's summer closure takes place middle of August, but the exact dates shall be announced in each year.

Maternity Leave and Child Care Leave

Expectant female employees can take 6 weeks (14 weeks for twins or more) of maternity leave before childbirth and 8 weeks after giving birth.   (We also have a paternity leave system where you can choose to either continue to work or take some leave.)  Female employees who are nursing an infant of up to 12 months are also entitled to take nursing time twice a day, each for at least 30 minutes in addition to the legally allowed break times. They can take nursing time by showing up 30 minutes late or leaving work 30 minutes early, or take 60 minutes off at one time.  

Childcare Leave

Any employee, either male or female, who is rearing an infant of up to 12 months of age, is also entitled to childcare leave which starts from the day after the maternity leave (8 weeks after the birth date) to the day before the child reaches the age of 12 months.  During the leave, the employee's compensation will be covered by the labor insurance at 67% of the salary for 180 days and 50% for the rest.

Even after 1 year until the day before child reaches three years old, parents can extend the chldcare leave without pay.

Family Care Leave

Employees are entitled to family care leave up to 6 months in total when the family member have a serious health condition.  Employees need to provide at least 2-week advance notice and medical certification supporting the need for leave due to a serious health condition from doctor.

Special Leave

Bereavement Leave

Spouse

7days

Parents

7days 

Child

5 days

Grandparents

3days

Grandchild

1day

Brothers and Sisters

3 days

Parents in Law

3days

Child in Law

1day

 

*For your vacation balance, please contact at personnel@ipmu.jp

 

2017
January
SuMoTuWeThFrSa
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31        
       
February
SuMoTuWeThFrSa
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28        
       
March
SuMoTuWeThFrSa
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  
       
April
SuMoTuWeThFrSa
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30            
May
SuMoTuWeThFrSa
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      
       
June
SuMoTuWeThFrSa
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30  
       
July
SuMoTuWeThFrSa
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31          
August
SuMoTuWeThFrSa
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    
       
September
SuMoTuWeThFrSa
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
       
October
SuMoTuWeThFrSa
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31        
       
Nobember
SuMoTuWeThFrSa
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30    
       
December
SuMoTuWeThFrSa
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31            



2018
January
SuMoTuWeThFrSa
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      
       
February
SuMoTuWeThFrSa
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28      
       
March
SuMoTuWeThFrSa
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
       
April
SuMoTuWeThFrSa
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30          
       
May
SuMoTuWeThFrSa
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    
       
June
SuMoTuWeThFrSa
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
       
July
SuMoTuWeThFrSa
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31        
       
August
SuMoTuWeThFrSa
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  
       
September
SuMoTuWeThFrSa
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30            
October
SuMoTuWeThFrSa
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      
       
Nobember
SuMoTuWeThFrSa
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30  
       
December
SuMoTuWeThFrSa
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31          



 

Locked buildings and no administrative service on the days shown with redand blue.