Reimbursement

For the visitors that we have agreed to support their travel financially, we will reimburse all or some of their travel expenses according to our University's rule. Travel expenses are made up of airfare and fixed amount of local expenses (meals, accomodations, local tranportations and other miscellaneous expenses). There are two methods for reimbursement; handing it in cash or using bank transfer. For both methods, we would like to know if you will be receiving any travel support from other institutions, visiting other institutes or traveling for personal reasons during your stay in Japan and the details about them. For reimbursement in cash in particular, we would like to ask you to fix your schedule in Japan well in advance and not to change it. For those who might change their schedule in Japan (for instance, for those who might be invited by other institutes in Japan, but not yet confirmed) reimbursement using bank transfer is recommended. Please read below for more information. Thank you very much for your cooperation in advance!

A. Cash

Procedure for handing reimbursement in cash takes about 3 weeks. Please send us a copy of your e-ticket at least 3 weeks before your arrival. Copy of e-ticket is also necessary from the visitors who we do not support their airfare because we would like to use this as a confirmation of the period of their stay at IPMU. We will calculate in advance the total support we will provide you and hand the entire amount to you in one day (It may not be the very day that you arrive. It depends on how quickly we can gather necessary information from you to start the calculation.) If your stay is longer than two months, we will hand it to you month by month. Therefore, please tell us 3 weeks before your arrival the exact dates you will be staying at IPMU. Should there be any changes to the plan, please let us know as soon as you can.

B. Bank transfer

Bank transfer will be done approximately one week after you have left IPMU. Let us know if you already have sent your bank information to us or to any department of the University of Tokyo from your past stay. If not, please send us your bank account information listed below using email. All items are necessary unless otherwise noted.

Bank account in Japan

  1. Bank account number
  2. Payee's name as registered at the bank
  3. Payee's address
  4. Payee's bank name with branch name
  5. Type of the bank account (ordinary account, current account or saving account )

Bank account overseas

  1. Name of the currency you would like to receive
  2. Payee's account number or IBAN
  3. Payee's name as registered at the bank
  4. Payee's address
  5. Payee's telephone number (for those who have Korean banks only)
  6. Payee's bank name with branch name
  7. Address of the bank
  8. SWIFT, BIC Code
  9. ABA Routing Number (for US banks only)
  10. SORT CODE (for UK banks only)
  11. Intermediary bank's name with branch name (Only if there is an intermediary bank)
  12. Address of the intermediary bank (Only if there is an intermediary bank)