I-2. (For KAKENHI Recipients) Procedures of Adopted KAKENHI

1. Formal Application for Grant Delivery

(Successful Applicants)

Successful applicants should submit a formal application for grant delivery to receive Kakenhi from the funding agency (JSPS). Please submit a formal application for grant delivery through Kakenhi Application System.

Kakenhi Application System (ID and Password required)

https://www-shinsei.jsps.go.jp/kaken/english/index.html

Necessary information on procedures of the formal application for grant delivery will be given by our staff office.

(Unsuccessful Applicants)

If researchers wish to disclose the result at the time of proposal submission, the screening result (scores) will be disclosed to unsuccessful applicants.

<Note>

-Information on adopted projects and information on the state of implementation, the results and the research achievements will be opened to the public on Kakenhi Database.

Kakenhi Database

https://kaken.nii.ac.jp/en/

-Here is the schedule announced by JSPS.

2. Required Reports

Kakenhi grantees must submit a report on the state of implementation (for Multi-year funds*) or a report on the research results (for Series of Single-year grant*) every fiscal year, and a report on the research achievements (both Multi-year funds and for Series of Single-year grant ) when the research period is completed.

Our staff office will inform Kakenhi grantees of the procedure and the submission deadline.

Please note that the reports will be opened to the public to disseminate the research achievement through Kakenhi Database between November and March.

*Multi-year funds ・・・・Early Career Scientists, Scientific Research(C), Research Activity Start-up, JSPS Research Fellows (JSPS International Research Fellow)

*Series of Single-year grant・・・・Innovative Areas, Transformative Research Areas, Scientific Research(A/B)

3 Acknowledgements

When publishing research achievements that have been obtained as a result of a Kakenhi, researchers should always be sure to indicate that a Kakenhi was received.

Please note that researchers should include JP and the 8-digits JSPS Kakenhi Grant Number in the acknowledgements as follows:

This work was supported by JSPS KAKENHI Grant Number JP******** (*Grant Number/8 digits).

4. Kakenhi Logo

When announcing the achievements of research funded with a Kakenhi at an academic society meeting, a symposium, or other meetings, researchers should make use of the Kakenhi logo whenever possible.

Kakenhi Logo Files　

5. When to start spending the fund

After the provisional grant decision is informed by JSPS, Kakenhi grantees may start spending Kakenhi.

The official grant decision will be informed by the funding agency. We will pass a letter of grant decision to Kakenhi grantees after we receive it from JSPS. Please keep it with you.

The dates of the provisional grant decision and the official grant decision vary depending on the research categories for Kakenhi.

Please refer to the following 12. Kakenhi schedule.

Please make sure to spend the fund in a planned manner. Also please contact the following section well in advance when you use your Kakenhi. All purchases of consumables and equipment are handled by Kavli IPMU Administration Office.

Business trips:researchsupport@ipmu.jp

Seminars funded by Kakenhi:researchsupport@ipmu.jp

Purchasing:contract@ipmu.jp

Balance of your Kakenhi:finance@ipmu.jp

6. Carry- over procedure

If you need to carry the remainder at the end of FY to the next fiscal year, you can carry it over without taking any procedure to JSPS.

If you need to carry the remainder at the end of FY, you are required to take designated procedures to JSPS around January.

7.Request for Advance Payment

If your research project is progressed faster than expected, you may apply for request for Advance Payment of the budget in the following year.

It is NOT allowed to submit the request of Advance Payment for the reason that you will leave Kavli IPMU. For details, please consult our budget control section (finance@ipmu.jp) well in advance.

If your research project is progressed faster than expected, you may apply for request for Advance Payment of the budget in the following year.

The date when you can spend the additional budget varies depending on the application period. For details, please consult our budget control section (finance@ipmu.jp) well in advance.

8. Extension of the research period

The Multi-year fund can be extended for a period of one year by going through the procedures for the acceptance of extension of the funded project during the last year of the project.

The Single-year fund can be also extended for one year by taking carry-over procedure in the last year of the project.

9. Resignation

If a Kakenhi grantee wishes to resign Kavli IPMU during the research period, please let our budget control section know well in advance.

We will let you know the necessary procedure and request you to submit required documents.

When you leave Kavli IPMU, you will lose your eligibility to apply for Grant-in-Aid and your Grant-in-Aid will be terminated.

However, if you are transferred to a research institution in Japan the day after you resign (with no interval) and are eligible to apply for a Grant-in-Aid at the institution, you may be able to continue your research, so be sure to contact the budget control section.

10. Spending Rule

Please refer to the Kakenhi Handbook which will be opened by JSPS every August.

Kakenhi Handbook

If you have any questions about Kakenhi (e.g. whether it is appropriate when spending your Kakenhi, balance of your Kakenhi and etc.) please feel free to contact us at finance@ipmu.jp.

11. Penalty

Those who fail to use the funds appropriately according to the rules will be subject to penalties including restrictions on fund grants, being asked to return funds on applying for funding.

In principle, an outline of the fraud, including the names of researchers found to have committed fraud, is made public.

Please see the examples in the following chart.

	Improper Grant Spending	Fraudulent Grant Acquisition	Research Misconduct
Examples	by charging costs higher than actually needed for personnel, travel expenses or use of funds in violation of the content of the funding decision or the conditions it implies	by applying under the name of another researcher, or by making false entries in application documents	Fabrication, Falsification or Plagiarism of data, or findings published research achievements based on the intent of the researcher, or the failing of the researcher to fulfill the basic duty of care that he/she has
Return of the Grant	Part or entire amount	Entire amount	Part or entire amount
Suspension of eligibility to apply	1 to 10 years	5 years	1 to 10 years

12. Kakenhi Schedule

<Note>The following schedule is subject to change by JSPS(Japan Society for the Promotion of Science).

<Multi-year Fund>

	Research Activity Start-up	Early-Career Scientists, Scientific Research（C)	Challenging Research (Pioneering /Exploratory)
Notice of Screening Results	Late August	Late February	Late June
Provisional Grant Decision	Late August	Early April	Late June
Formal Application for Grant Delivery	Middle of September	Late April	Middle of July
Disclosure of Review Results (only for Unsuccessful Applicants)	Early September	Around April	Around August
Official Grant Decision	Early October	Late June	Late August
Carry-over Application	No procedure is required	No procedure is required	No procedure is required
Report on the State of Implementation	Around April in each fiscal year	Around April in each fiscal year	Around April in each fiscal year
Report on the Research Results	Not applicable	Not applicable	Not applicable
Report on the Research Achievements	Around May after the research period ends	Around May after the research period ends	Around May after the research period ends

<Single-year Fund>

	Transformative Research Areas (A）	Transformative Research Areas (B)	Transformative Research Areas (Publicly Offered Research)	Innovative Areas (Publicly Offered Research)	Scientific Research (S)	Scientific Research (A)(B)	JSPS Research Fellows (April Round)
Notice of Screening Results	Late February	Late February	Late June	Late March	Middle of February	Late February	Late April
Provisional Grant Decision	Early April	Early April	Late June	Late March	Early April	Early April	Late April
Formal Application for Grant Delivery	Late April	Late April	Middle of July	Early April	Late April	Late April	Late May
Disclosure of Review Results (only for Unsuccessful Applicants)	Around April	Around April	Around July	Around April	Around April	Around April	Not applicable
Official Grant Decision	Late June	Late June	Late July	Middle of June	Late June	Late June	Late June
Carry-over Application	Around January	Around January	Around January	Around January	Around January	Around January	Around January (Except for a final year of the research period for JSPS Research Fellows ＊)
Report on the State of Implementation	Not applicable	Not applicable	Not applicable	Not applicable	Not applicable	Not applicable	Not applicable
Report on the Research Results	Around April in each fiscal year	Around April in each fiscal year	Around April in each fiscal year	Around April in each fiscal year	Around April in each fiscal year	Around April in each fiscal year	Around April in each fiscal year
Report on the Research Achievements	Around May after the research period ends	Around May after the research period ends	Around May after the research period ends	Around May after the research period ends	Around May after the research period ends	Around May after the research period ends	Around May after the research period ends

＊ [JSPS Research Fellows] If the fellowship tenure is extended, there is a possibility to carry over Kakenhi in the final year of the research period. For details, please consult the budget control section (finance@ipmu.jp) in advance.